SCIJ Canada

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Guidelines for SCIJ-Canada's Board of Director

A. Executive Board of Director meetings

  • Quorum is achieved with 75 percent of the executive committee in attendance.
  • The Ski Club executive will meet at least once a year and when necessary, either in person or by phone.
  • Minutes will be kept for each meeting.

B. Administration of the corporation

  • The executive committee is responsible for managing all of SCIJ-Canada's business matters.
  • The president may authorize annual expenses up to a maximum of 500 dollars.
  • Expenses between 500 dollars and 1000 dollars will have to be approved by SCIJ-Canada's executive committee.
  • All expenses exceeding 1000 dollars must be ratified in General Assembly.
  • The corporation's Investment Strategy, must be managed by the executive committee and ratified in General Assembly.
  • SCIJ-Canada's executive committee will present a financial activities report to members at the annual General Assembly.

C. Links to the SCIJ-International

SCIJ-Canada's executive committee will keep members informed of all activities and news from the international organization.

Ski Club of International Journalists-Canada Statutes

Article I

The SCIJ-Canada aims to create and develop human and friendly links among national and regional press colleagues, without political, language or national boundaries and encourages members to offer assistance in all circumstances.

Article II

The SCIJ-Canada is composed of the following organs:

A) General Assembly

  • The General Assembly is made up of recognized SCIJ-Canada members. The Board of Directors invites the General Assembly to meet at least once a year.
  • Quorum is met with the participation of attending members. Decisions are made according to the simple majority. Proxy voting is permitted.
  • All modifications to the statutes must be done in a special General Assembly. The majority of votes is required to ratify a decision.
  • All General Assemblies or Special General Assemblies are presided by the SCIJ-Canada president, or at default, by one of the vice-presidents. In the case of a tie, the president of the Assembly will settle the issue.

B) National Board of Directors

  • The National Board of Directors is responsible for the management of the association. It consists of the president, two vice-presidents and one secretary. Members of the Board of Directors are elected at a SCIJ-Canada General Assembly for a term of three years. Their mandate is renewable.

Article III

The SCIJ-Canada is composed of three types of members:

A) Active members

  • May be an active member any professional full-time journalist,salaried or freelance, or an electronic or media manager, as long as he or she is recognized by the SCIJ-Canada and pays annual dues, on November 30 th.

B) Associate members

  • May be an associate member any long standing active member who participated to at least five SCIJ international meetings and has afterwards changed profession.

C) Honorary members

  • The National Board of Directors can, under its own initiative or following a SCIJ-Canada member's proposition, decide to nominate an honorary member (also called "Friend of SCIJ") for a determined period The honorary member will, by its professional activity or support to the club, deserve the SCIJ-Canada's recognition.
  • Associate or honorary members may participate to SCIJ-Canada's deliberations but do not have voting privileges.
  • Honorary members may participate, outside the official competition,to the SCIJ international meetings' competitions.

D) Student members

  • A student studying in journalism or communications in third year earning a college or university degree. The student member can join for the amount of 15 dollars per year and does not have voting privileges nor can he or she participate to SCIJ's international meetings, but is invited to attend national meetings.

Article IV (Meetings participation)

  • International meetings participants are chosen according to the following criteria, within the limit of participants allotted for the SCIJ-Canada's delegation from the SCIJ International Committe.
  • A place is reserved for the SCIJ-Canada president or an executive member in the event the president withdraws. Those two places are subtracted from the proportion of the amount allocated to long standing members. The rest of the delegation is composed of active members.
    Therefore, a delegation of 8 members will be composed of the president, four active members and three new members. According to quotas permitted, a place will be offered, by drawing lots, to assciate and honorary members.
  • One third of the selection is made among new members and two thirds among active members, with the understanding that a member is considered an active member after participating to at least three meetings.
  • The SCIJ International Executive Committee strongly recommends that one third of a delegation be composed of women, and half, of members under 45 years old. SCIJ-Canada has been respecting these standards ever since they were implemented. The selection is also based on the member's level of participation to each SCIJ-Canada activity. In case of a problem, the selection can be done by drawing lots. Will be excluded from the draw, any active member who would have assisted to three international meetings without having found issues to report on.
  • In order to be eligible to national and international meetings,members must pay their fees yearly, without exception. Inactive member that has not renewed his or her fee for two consecutive years will no longer be considered a SCIJ-Canada member.
  • If a new member joins SCIJ-Canada, there will be a vesting period of one year before they are eligible to attend an international meeting. This new member can participate only if all of the Canadian delegation's places are not filled.

These statutes have been developed at the SCIJ-Canada's General Assembly which took place on October 18, 1990 in Outremont, Quebec. They have been amended at the General Assembly held on November 10,1992 in Montreal, Quebec and on November 8, 1998, in Outremont,Quebec.